A compliance review by ADA and Safety Services is required for new construction and the rehabilitation or alteration of existing facilities (including recreational area projects) on Metropolitan Government of Nashville and Davidson County property. To initiate the review, the project lead department or agency (including the Board of Education, Parks, Public Works, and Property Services) must complete the form below.
Construction/Rehab Project On-Line ADA Compliance Submittal Form
or contact ADA and Safety Services staff (at [email protected]) for either the form in PDF format or an alternative means of filing a project.
Procedures for Integration of ADA Compliance Requirements
A partnership of Metro agency representatives, local design professionals, and representatives of the disability community developed these procedures to ensure that ADA requirements are integrated into Metro government business processes that are applicable to projects involving new construction and rehabilitation of existing facilities (including recreational areas).
1. Capital Budget Request
Funding requested for projects through the annual Capital Budget process. (Funding for projects may originate from various sources, including fund balance, bonds or notes, grants, federal funding, and other sources.)
2. Funding and Project Approval
The Finance Department Office of Management and Budget confirms the availability of project funding.
The ADA Implementation Committee reviews all construction, renovation, and major maintenance projects for approval to commence.
3. Request for Proposal (RFP)
The requesting department (including the Board of Education, Parks, Public Works, and Real Property Services) develops and forwards a and project design professional scope of work to ADA & Safety Services for review and recommendations.
The requesting department works with the Finance Department Procurement Division to finalize the solicitation, which is then published/advertised. A pre-proposal conference is scheduled with:
- Prospective proposers
- Finance Department Procurement Division Buyer
- Representative of requesting department
- Representative of ADA & Safety Services
- Representative of Office of Minority and Women Business Assistance (BAO)
If required, the requesting department and the Finance Department Procurement Division completes amendments to original procurement documents, which are to potential proposers. Upon receipt by the Procurement Division, proposals are evaluated by a committee that may be comprised of the following members:
- Representative of Finance Department Procurement Division (non-voting)
- Representative of requesting department
- Representative of ADA & Safety Services
4. Contract Document
The standard template for contracts includes:
- Affidavit of assurance/ADA.
- Design and Construction procedures.
- All other applicable documents.
5. Pre-Design Meeting
The pre-design meeting is an informational session to further clarify design requirements for the project. The requesting department, ADA & Safety Services, and the design professionals discuss the scope of work.
6. Schematic Design Meeting
The schematic design meeting is a working session to review in-progress design requirements and 95% schematic design plans for the project which includes ADA requirements. The requesting department and design professionals will review user agency programming needs, and a design professional or project manager will record notes.
7. Final Construction Document Review
Final construction documents are distributed to requesting departments for review and comment to assure that the project scope of work has been completed addressed. ADA & Safety Services receives two sets of the same documents for review and recommendations for compliance on the following:
- Excavation plans
- Construction plans
The project design shall meet all current and applicable ADA requirements. Plans shall be revised as necessary to resolve deficiencies.
Project addenda or change orders will follow the same review process to assure that recommended changes meet the requirements of the ADA.
The design professional or project manager is to furnish meeting notes.
8. Construction Process
The construction process follows the procurement procedures outlined in steps 3 and 4 above.
9. Pre-Construction Meeting
A representative of the requesting department, a member of the ADA & Safety Services staff, and the design professionals meet with the selected contractor for a detailed discussion of the project scope of work and required inspections during the course of construction.
10. Construction Inspections
- Phase I: Site Excavation
- Phase II: Plumbing Rough-in/Floors/Wall Audit
- Phase III: Site Forms Audit prior to Concrete Pours
- Phase IV: Substantial Completion/Use and Occupancy
- Phase V: Final Inspection
Contractors will adhere to all current ADA requirements.
After Final Inspection and approvals are completed, the project is released.
Construction and Contract Language
All construction activities shall be completed in full compliance with the Americans with Disabilities Act (ADA), 2010 ADA Standards for Accessible Design, which has been adopted by Metro.
Additionally, the contractor shall assure to Metro that all services provided under the construction contract shall be completed in full compliance with the Americans with Disabilities Act ("ADA"), 2010 ADA Standards for Accessible Design.
Compliance Resources
The following is a collection of information, checklists, and forms useful in ensuring compliance with metropolitan government ADA requirements.
Forms and Checklists
- Construction/Rehab Checklist
- Construction/Rehab Project ADA Compliance Submittal Form
- Facility Alterations Disproportionate Costs Form
- Playground Construction/Rehab Checklist
- Rights-of-Way Construction/Rehab Checklist
- "Technical Infeasibility" Statement Form
Information
Contact Us
-
Jerry Hall
ADA Coordinator -
ADA and Safety Services
Contact Information
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