The Central Records Division is responsible for developing and maintaining required law enforcement records to conduct the official business of the department.
The Central Records Division consists of four sections; Public Request Section, Operations Support Section, Field Reporting Support Section, and Police Archives Section. The Public Request Section is over the Records Services Unit. The Operations Support Section has two units; NCIC/Teletype Unit and QAC/Expungements Unit. The Field Reporting Support Section is over the TRAC Unit.
For general information, call 615-862-7631.
Obtaining Crash Reports
Crash reports can be purchased by mail request, at the records counter (refer to fee schedule), or by email at [email protected]
As of July 1, 2019, the Tennessee Legislature has amended the definition of personally identifying information of any person named in any motor vehicle accident report. Details are available within Tennessee Code Annotated § 10-7-504 (a) (31).
Requesting Records and Other Reports
To request Police records, reports, Body Worn Cameras and/or In-Car-Camera footage, download and complete the Open Records Request Policy and Form. Body Worn Cameras and In-Car Camera footage requested will be forwarded to the Police Department's Information Technology Division to be processed.
A Photo ID is required for all records requests.
Records may be requested by mail or hand carry it with payment our office location.
Records may also be requested by email to:
[email protected] (Any reports returned via email and do not take over 1 hour to complete will be free of charge. Any other services provided by Records, must be done in person or by mail.
[email protected] (Only official business requests from law enforcement agencies will be accepted by this email address. All other requests must be made to the public records requests email.)
We do not accept or send requests by fax.
A reasonable fee shall be charged for the reproduction of requested files. Please be aware that there is no ATM on site.
Location
Police Central Records Division
811 Anderson Ln
Suite 100
Madison,
TN
37115
Phone: 615-862-7631
Public Counter Hours are Monday - Friday 7:30 a.m. - 4:30 p.m.
Closed on Metro Observed Holidays.
Related Information
Division Manager
Staff Directory
-
Derek Butler
Field Reporting Supporting Section -
D. Lisa Davidson
Public Request Section Supervisor -
Regina Johnson
Operations Support Section